General Information
Job Title:
Administrative Assistant
Job Description:
The Administrative Assistant is to offer administrative support to the pastoral staff in the fulfillment of the overall mission and strategy of the church. The mission of FBC Longwood is to glorify God by making disciples of all peoples, from every generation, in every household.
Summary Statement of Overall Job Description
The Administrative Assistant will seek to fulfill the mission of FBCL by offering administrative support to the pastoral staff and ministries of the church.
Specific Responsibilities:
- Manage the front desk during office hours (Monday through Thursday, 9am-3pm. Specific days and work hours determined based on availability and need).
- Welcome guests in the office and answer phones during office hours
- Maintenance and organization of reception area
- Check messages and forward information accordingly
- Process incoming mail
- Monitor and order office supplies
- Oversee the use and maintenance of copiers
- Maintain appropriate filing system and copies of important documents
- Maintain accurate membership roles
- Collaborate with staff on preparation and printing of weekly publications
- Maintain Sunday School roles and prepare weekly attendance folders
- Order and distribute Sunday School Materials
- Deliver weekly reports to pastoral staff including worship attendance, Sunday school attendance, and financial report
- Maintain church calendar and update web calendar
- Update any social media platforms with pertinent announcements
- Prepare any correspondence needed
- Coordinate office volunteers
- Track prayer needs and prepare weekly prayer bulletins
- Attend staff meetings
- Offer administrative support to ministry efforts in the church as needed
- Coordinate with deacon chairman in order to properly maintain record of deacon families
- Coordinate with staff and volunteers for special events (e.g., Church Anniversary, Directory, Widows Banquet, etc.)
- Distribute church property keys as allowed and maintain a distribution list
- Communicate maintenance needs to appropriate staff or volunteer
- Serve as liaison between outside organizations and church office
- Forward benevolence requests to appropriate deacons
- Other responsibilities as they develop and are assigned
Evaluation and Review
- The Administrative Assistant will report to the Senior Pastor or other designated pastoral staff member.
- An informal semi-annual review will be conducted by the Senior Pastor or other designated pastoral staff member in order to gauge the Administrative Assistant’s midyear performance as well as to give him or her opportunity to discuss any issues pertaining to his or her job.
- An annual review will be conducted by the Senior Pastor or designated pastoral staff member in cooperation with the Staff Support Committee in order to assess overall performance of duties and to give the Administrative Assistant an opportunity to share his/her view on the overall direction of the church and his/her role in that direction.
- All merit-based increases will be determined in cooperation between the Staff Support and Stewardship Committees in consideration of budgetary realities.
Position Qualifications:
Characteristics and Qualifications for this position:
- Must demonstrate a vital Christian walk. A life of personal discipleship is a requirement. This individual must be seeking the Lord and growing through his or her own practice of spiritual disciplines. It must be evident that he or she is regularly applying God’s word to life, decisions, and actions.
- Committed to a team atmosphere among coworkers. Must strive to support overall vision of the church and leadership of the Pastoral Staff.
- Foster and advocate unity within the church and the church staff.
- Strong computer experience with proficiency in Microsoft Office and related applications.
- Ability to learn new computer programs.
- Must be an organized individual who can finish assigned tasks in a timely fashion.
- Must be friendly and open to communicating regularly with the church family.
- Must maintain confidentiality when needed regarding the personal situations of church members.
- Expected to dress in a professional manner
Application Deadline
08/30/2024
Job Type:
Part Time
Salary Range:
$0-$25k
General Information
Church/Organization Name
First Baptist Church of Longwood
Contact Name & Contact Info
Industry
Church
Denomination
Southern Baptist Convention (SBC)
City, State
Longwood, FL
Description of Organization
First Baptist Church of Longwood is a Southern Baptist Church located on the I-4 corridor in Central Florida. Surrounded by Lake Mary/Sanford to the north, Winter Springs/Oviedo to the east, and Casselberry/Altamonte Springs to the west, Longwood is perfectly located for it to be a church fit for you.
Contact Via Email