Administrative Assistant to Student Services: The Geneva School

General Information

Job Title:

Administrative Assistant to Student Services: The Geneva School

Job Description:

• Coordinate the record keeping for students with learning differences in grades K4-12. Tasks to include: maintain an active student tracking list and email comment archive, make the most current versions of student Individual Service Plans (ISPs) available to teachers, and continually update the students’ file with current accommodations data, student observations, and test results.
• Coordinate parent meetings for student with learning differences with Geneva’s learning specialist and the ISP team;
• Produce weekly reports related to student tardies, demerits, merits, excessive absences, and low/failing grades for department staff meeting;
• Communicate with students (and their parents) who need to serve detentions because of tardies or demerits each week;
• Track student detention attendances served each week, quarter, and semester;
• Identify students that have a failing average grade on Academic Probation at the mid-point and end of each quarter. Communicate with parents when students are assigned to Academic Probation and also when the probationary period is lifted because of students’ passing grades.
• Coordinate other parent meetings for school learning specialist.
• Other duties as assigned by Dean of Students.

• Coordinate the scheduling of ISP reviews starting in March for the school learning specialis0t to meet with the parents and teachers who have students with an active ISP in grades K4-12; update existing documentation with feedback from parents and teachers as a result of the meetings;
• At the end of each school year, clean up/close out student files; send finalized ISPs to parents, update grade folders with updated ISPs, and add final student report card to student folders (lower school);
• At the beginning of each school year, publish and share updated ISPs with grade-specific teachers and parents;
• Assist the registrar with graduation duties. Tasks to include: ordering graduation regalia for students and faculty, diplomas, senior boards, and awards presented at graduation and the D/R awards ceremony;
• Manage overnight, multi-day field trips throughout Florida. Tasks include: communicating with parents (intent, medical, waivers, travel updates), planning the itinerary, managing the trip budget, making lodging, transportation and excursion reservations, purchasing trip supplies, and preparing chaperone information.
• Help with various field trips as needed.
• Plan and purchase awards for the High School Graduation Ceremony and the Academic Awards Ceremony
• Help with House activities, Pep Club and Dances
• At the beginning of each school year, prepare the department’s annual calendar displaying all key dates from August–May. Print and distribute to team members

• Semi-Annual student Pancake Breakfasts (fall and spring)–coordinate volunteers, create purchase order for supplies, decorate and prepare volunteer set ups the evening before the events;

• Lift 20 lbs. occasionally and 10 lbs. frequently
• Sit frequently and stand and walk on varied surfaces
• Bend, stoop, crouch, push, pull, climb, balance, kneel, crawl
• Use hands/arms to reach in any direction and seize, grasp, hold, and turn objects using hand(s). Use fingers, versus the whole hand, to pick, pinch, and feel objects.
• See, talk, and hear to communicate with others in person, electronically, by phone, or by radio. Visual functions include the ability to identify and distinguish colors and bring an object into sharp focus.

Position Qualifications:

• Office management or its equivalent
• College degree or comparable training
• Experience working with variety of people
• Computer abilities: Word, Excel, Gmail, FACTS
• Organizational skills
• Excellent communication skills
• Event planning skills
• Strong desire to help students succeed

• Ascribes to and agrees to live in accordance with The Geneva School’s statement of faith
• Holds oneself to a high standard of honesty and integrity
• Able to work effectively both in collaboration with other professionals and on own initiative
• Professional and approachable in appearance and attitude
• Willingness to learn new skills
• Self-motivated with a positive ‘can do’ approach to work
• Reliable/dependable
• Detail-oriented
• Able to search for solutions
• Practices good stewardship of the school’s resources
• Enjoys working around children and is able to form and monitor appropriate relationships and personal boundaries with children and young people.

Application Deadline

04/30/2025

Job Type:

Full Time

Salary Range:

TBD

General Information

Church/Organization Name

The Geneva School

Contact Name & Contact Info

Industry

Education/Training

Denomination

Not Applicable

City, State

Casselberry, FL

Description of Organization

The Geneva School is a mission-driven school established in 1993. Our mission is to provide
students in grades K4–12 an extraordinary education, by means of an integrated curriculum,
pedagogy and culture, both distinctly classical and distinctively Christian, that pursues goodness,
truth, and beauty in all spheres of life, while viewing these spheres as elements of divinely
ordered whole. Further, Geneva seeks to instill in students a desire to love beauty, think deeply,
and pursue Christ’s calling.

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