General Information

Job Title:

MAC Assistant Site Administrator

Job Description:

Summary of Functions

As MAC Assistant Site Administrator, incumbent is responsible for providing administrative support to faculty, visiting professors, MAC Students and the RTS Counseling Center in a wide variety of areas. The incumbent will coordinate activities on behalf of the Site Administrative Coordinator, Program Development Coordinator, and Practicum and Internship Coordinator. Incumbent will serve as a liaison with other RTS departments, RTS Counseling Center, clinical supervisors, visiting professors, current MAC students, alumni, CACREP officials, NBCC officials, and local businesses. Incumbent will identify and research issues, problem solve and prioritize tasks, and communicate effectively and efficiently, all while working independently with a high degree of professionalism and confidentiality.

Position Functions

Point person for all personnel (staff, faculty, students, outside contacts, other RTS campus offices, Orlando campus MAC faculty/staff) who work with and/or support the Director of the MAC Program, Site Administrative Coordinator, Program Development Coordinator, and Site Practicum and Internship Coordinator of the MAC Program.

Events

  • Coordinates MAC Student Retreat
  • Coordinates MAC orientation events and assists with campus-wide orientations
  • Coordinates biannual RTS Conference on Christian Counseling and other professional workshops
  • Coordinates and publicize annual trainings (i.e., Gottman Level 1 and/or 2, Prepare/Enrich, etc.)
  • Oversees class representatives and assists them in coordinating various MAC student events (Launch, Welcome Picnic, Christmas party, cohort lunches, etc.)

Program Duties

  • Functions as the CACREP Liaison
  • Manages other tasks as outlined in the CACREP Self Study and as assigned related to MAC program management and CACREP accreditation
  • Schedules various program meetings (Curriculum Review Committee, Program Status Review, Program Student Review Committee) and works with Associate Site Administrator to gather and distribute documents required to conduct meetings
  • Conducts various surveys through Survey Monkey (Alumni Survey, Course Instructor Feedback Survey, Current Student Survey, and Diversity Survey), compiles data, and distributes data to core faculty members for analysis
  • Attends and contributes to weekly program meetings
  • Maintains documentation of core faculty members’ continuing education credits, presentations, and publications
  • Reviews MAC syllabi for both campuses to ensure they align with CACREP requirements and receive appropriate approval from the MAC Core Faculty

Site Duties

  • Provides administrative and clerical assistance and support for faculty, visiting professors, and students of the MAC department.
  • Maintains agenda, documents, and contributes to weekly site meetings
  • Coordinates aspects of the academic program of the MAC department, including:
    • Schedules program courses for each semester with faculty, guest lecturers, and the registrar to ensure appropriate course schedule and timing and ensure course information is up to date on RTS learning management systems
    • Coordinates travel and expenses of visiting professors
    • Sets up, updates, and instructs professors on the use of Canvas for assignment submissions
    • Acts as a teaching assistant when needed to assist with class preparations, grading, and classroom technology
    • Drafts contracts for visiting professors and submits their honorarium
    • Compiles final grades and submits them to registrar
  • Assists the Director of Admissions with the recruitment of students, including:
    • Participating in the planning and execution of campus visits
    • Administering MMPIs for applicants
    • Updating applicant documents and files for timely admission decisions
  • Acts as a liaison with RTS MAC communities of interest, which include other campus offices, alumni, employers, intern sites, and referrers.
  • Assists Program Director and MAC Faculty with tasks required of the MAC Jackson site for accreditation.
  • Initiates requests and timely follow-up of requests for documentation regarding licensure including legal documents, references, supervision letters, etc.
  • Works with faculty and other staff to maintain, enhance, and develop the program, particularly the administrative aspects.

If appropriately licensed or under the supervision of an approved supervisor, the Assistant Site Administrator may use the clinical facilities to conduct counseling outside of the regular work hours.

Position Qualifications:

  • Proficient in technology
  • Administrative experience
  • Strong interpersonal skills
  • Bachelor’s degree

Application Deadline

Job Type:

Full-Time

Salary Range:

TBD

General Information

Church/Organization Name

Reformed Theological Seminary

Contact Name & Contact Info

resume@rts.edu

Industry

Education/Training

Denomination

Not Applicable

City, State

Jackson, MS

Description of Organization

Rooted in biblical fidelity, confessional integrity, academic excellence, and spiritual growth, the purpose of Reformed Theological Seminary (RTS) is to serve the church in all branches of evangelical Christianity, especially the Presbyterian and Reformed family, by preparing its leaders, with a priority on pastors, and including missionaries, educators, counselors, and others through a program of theological education on the graduate level, based upon the authority of the inerrant Word of God, the sixty-six books of the Bible, and committed to the Reformed faith as set forth in the Westminster Confession of Faith and the Larger and Shorter Catechisms.

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